6        Create House Waybill

Create House Waybill helps you to create House Waybills.

1.    Enter house waybill number (HAWB) in the House Waybill Number field.

2.    Click Add e-CSD to create a new e-CSD e-CSD button will be enabled only after the AWB Number is saved successfully.

3.    If you need to use your existing HAWB template, then under Template, select the required template and click Load Template.

Note:      If you are using template for creating House Waybills, first load the template before you assign an HAWB Number, otherwise you will lose the entered information and HAWB Number.

4.    Under the Shipper’s Name and Address field: This is a mandatory field.

Note:      Infromation entered/added in the Also Notify/Consignee will also be displayed in the “Shipper” search results and vice versa.

·   Click  to search an existing shipper's name and address. Results matching the text entered in text field will be listed, select a record from the results.

(Or)

·    Click  to add a new shipper’s name and address.

o    Under Name details, enter Name (Mandatory field) and Account Number of the shipper.

o    Under Address Details, enter street Address (Mandatory Field), Country(Mandatory Field), City (Mandatory Field), State and Zip/Postal code of the shipper.

o    Under Contact Details, enter Phone Number and Fax Number of the shipper.

5.    Agent Head Office Address field: This is a mandatory field.

·   Head Office address of the logged in Agent will be automatically populated in this field.

·   Enter some text in text field and click  to search an existing Agent Head office address. Results matching the text entered in text field will be listed, select a record from the results.

(Or)

·    Click  to add a new agent name and address.

o    Under Name Details, enter the Name (Mandatory Field) and Account Number of the agent to be added.

o    Under Address Details, enter Street Address (Mandatory Field), Country(Mandatory Field), City(Mandatory Field), State,Zip/Postal Code, IATA Agent Code and CASS code of the Agent to be added.

o    Under Contact Details, enter Phone Number and Fax Number of the Agent to be added.

6.    Under the Consignee’s Name and Address field: This is a mandatory field.

Note:      Infromation entered/added in the Also Notify/Shipper will also be displayed in the     “Consignee” search results and vice versa.

·   Enter some text in text field and click  to search an existing consignee’s name and address. Results matching the text will be displayed. Select the required one.

OR

·    Click  to add a new consignee’s name and address.

o    Under Name Details, enter Name (Mandatory Field) and Account Number of the consignee to be added.

o    Under Address Details Field, enter Street Address (Mandatory Field), Country (Mandatory Field), City (Mandatory Field), State and Zip/Postal Code of the consignee to be added.

o    Under Contact Details, enter Phone Number and Fax Number.

7.    Under Accounting Information:

·   Select the required code from the Code field.

·   Enter the description in the Description field.

·   You can click  icon to clear the details selected or entered. Click Clear All Rows to clear multiple rows together.

8.    Under the Issuing Carrier's Agent Name and City:

·         Details of the logged in Agent will be populated automatically in this field.

·         Enter some text in text field and click  to search an existing issuing carrier’s agent details. Results matching the text will be displayed. Select the required one.

·         On selecting the existing issuing carrier's agent, corresponding details such as account number, agent city, IATA agent code, and CASS code are displayed. This will be a transactional information and by default the logged in agent will be displayed.

(Or)

·         Click  to add a new issuing carrier's agent details.

o    Under Name Details, enter the Name (Mandatory Field) and Account Number of the agent to be added

o    Under Address Details, enter Street Address (Mandatory Field), Country(Mandatory Field), City(Mandatory Field), State,Zip/Postal Code, IATA Agent Code and CASS code of the Agent to be added.

o    Under Contact Details, enter Phone Number and Fax Number of the Agent to be added

9.    Under Shipping Information:

·         Enter the reference number in the Reference Number field.

·         Enter the optional shipping information in the Optional Shipping Information field.

·         Enter the optional shipping information in the next Optional Shipping Information field in case the first text exceeds the limit of the first optional shipping information field.

10.  Under Requested Routing:

·         Enter the airport of departure in the Airport of Departure field. This is a mandatory field.

·         Enter the airport of destination in the Airport of Destination field. This is a mandatory field.

·         You can click Clear All Rows to clear the entered details multiple rows together.

·         Enter the carrier code in the Carrier Code field. Carrier code and routing details are not mandatory for HAWB.

·         Enter the flight number in the Flight Number field.

·         Enter the airport in the Airport field under Departure.

·         Select the appropriate date from the Date field under Departure.

·         Enter the airport in the Airport field under Arrival.

·         Select the appropriate date from the Date field under Arrival.

·         You can click  icon to clear the details selected or entered. Click Clear All Rows to clear multiple rows together.

11.  Under Charges Information:

·         Based on the Airport of Departure, currency will be automatically selected in the Currency field. In order to change, select the appropriate currency from the dropdown list. This is a mandatory field. For Mexico country the currency will be defaulted to USD

·         Select the appropriate charges code from the Charges Codes field.

·         Select Prepaid or Charge Collect as appropriate from the Weight & Valuation Charge field. Prepaid will be selected by default. This is a mandatory field.

·         Select Prepaid or Charge Collect as appropriate from the Other Charges field. Prepaid will be selected by default. This is a mandatory field.

·         Enter the appropriate amount in the Declared Value for Carriage field. This is a mandatory field.

·         Enter the appropriate amount in the Declared Value for Customs field. This is a mandatory field.

·         Enter the appropriate amount in the Amount of Insurance field. This is a mandatory field.

12.  Under the Also Notify field:

Note:      Infromation entered/added in the Consignee/Shipper will also be displayed in the     “Also Notify” search results and vice versa.

·      Enter some text in text field and click  to search an existing also notify record. Results matching the text will be displayed. Select the required one.

OR

·    Click  to add a new also notify record.

o    Under Name details, enter Name(Mandatory field) and Account Number of the shipper

o    Under Address Details, enter street Address(Mandatory Field), Country(Mandatory Field), City (Mandatory Field), State and Zip/Postal code of the shipper.

o    Under Contact Details, enter Phone Number and Fax Number of the shipper

13.  Under Handling Information:

·      Select the appropriate SPH codes from the SPH: Special Handling Code field. Maximum of 9 codes can be selected in a House WayBill

·      Enter the appropriate SCI in the SCI field. When Airport of Departure or transit is a European country, this field becomes mandatory

·      Enter the appropriate service request in the SSR: Special Service Request field.

·      Enter the other service information in the OSI: Other Service Information field.

·      Under OCI :Other Customs, Security and Regulatory Control Information

o    You can click Add Row to add more rows.

o    Select the appropriate country code from the Country Code field.

o    Select the appropriate information identifier from the Information Identifier field.

o    Select the appropriate customs information identifier from the Customs Information Identifier field.

o    Enter the supplementary customs information in the Supplementary Customs Information field.

o    Click  icon to clear the details entered in the corresponding column.

o    You can click Clear All Rows to clear the details entered in the rows.

14.  Under the Consignment Rating Details: This is a mandatory field.

·         The Consignment Rating Details section displays the number of pieces, RCP, gross weight, rate class code, commodity item number, harmonised commodity code, chargeable weight, rate/charge total, goods descriptions & dimensions, volume, volume weight, ULD and SLAC.

·         Click  or Add Rating Line to add a new consignment rating details. Popup screen will appear as shown below.

Below are the steps for adding a consignment rating details

o    No: of Pieces, Gross Weight, Chargeable Weight and Goods Description are mandatory.

o    Either No. of Pieces or RCP can be added to consignment rating details at once. When value is entered in No. of Pieces text field, RCP text field will be disabled and when RCP is entered with some value, No. of Pieces will be disabled.

o    Enter SLAC in SLAC field

o    Select Rate Class Code from the dropdown list. Based on the Rate class code selection below changes will occur.

o    Specify the Rate Class Percentage in Rate Class Percentage field. When a value is entered in this field, Commodity Item Number and ULD Rate Class Type fields will be disabled.

o    Enter Commodity Item Number in Commodity Item Number field. When a value is entered in this field, Rate Class Percentage and ULD Rate Class Type fields will be disabled.

o    Enter value in Gross Weight field, Chargeable Weight field will be automatically filled with the same value and Chargeable Weight & KG/LB will become mandatory.

                                              i.        When the Gross weight is entered with decimal values the system will round of the chargeable weight to the next higher fraction. E.g. Gross amount is entered as 153.34 then the chargeable weight will be displayed as 153.50 and when the Gross weight is entered as 153.60 then chargeable weight will be displayed as 154.00.

o    Select a value in KG/LB field next to Gross Weight field, Gross Weight field will be changed to mandatory.

o    Volumetric Weight is auto-calculated based on the selection of values in KG/LB, Length, Width, Height, CM/IN and No. of Units field (all the fields should be selected with values).

                                            iv.        When KG/LB is selected as K and CM/IN is selected as CM,

Volumetric Weight = (length * width * height * no. of units)/6000

                                             v.        When KG/L is selected as K and CM/IN is selected as IN,

Volumetric Weight = (length * width * height * no. of units)/366

                                            vi.        When KG/L is selected as L and CM/IN is selected as IN,

Volumetric Weight = (length * width * height * no. of units)/166

o    Enter a value in Chargeable Weight field, KG/LB field will be changed to mandatory. Chargeable weight field will be automatically filled with values when some value is entered in Gross Weight field or Volumetric Weight field.

                                              i.        System will display the Chargeable weight same as Gross or Volumetric weight whichever is higher.

o    Select a value in KG/LB field next to Chargeable Weight field, Chargeable Weight field will be changed to mandatory

o    Enter value Rate/Charge field, Total Amount will be auto-calculated based on Chargeable Weight & Rate/Charge field as,

                                              i.        When Rate Class Code is C-Specific Commodity Rate, K- Rate Per Kilogram, N-Normal Rate, P-International Priority Service Rate, Q-Quantity Rate, R-Class Rate Reduction, S-Class Rate Surcharge, E- ULD Additional Rate and X-ULD Additional Information

Total Amount = Chargeable Weight * Rate/Charge

                                             ii.        When Rate Class Code is U-ULD Basic Charge or Rate

     Total Amount = No. of Pieces * Rate/Charge

                                            iii.        When Rate Class Code is B-Basic Charge or M-Minimum Charge,

Total Amount = Rate/Charge

                                            iv.        When Rate Class Code is Y-ULD discount, Goods Description will be auto-filled as “DISCOUNT” and value entered in Rate/Charge will be negative, thus resulting in a negative Total Amount

Total Amount = Chargeable Weight * (- Rate/Charge)

o    Total Amount field will be updated with sum of the volume available in the rating line

o    Enter description in Goods Description field

o    Enter length, width, height, cm/in and number of units in Length, Width, Height, CM/IN & No. Of Units field respectively. If any field is filled with values, other fields will be changed into a mandatory field and Volume & MC field will be disabled

o    Enter value in Volume field, MC field will be auto-selected as MC and Length, Width, Height, CM/IN & No. of Units fields will be disabled

o    Enter ULD type in ULD Type field

o    Enter ULD serial number in  ULD Serial Number field

o    Enter ULD owner code in ULD Owner Code field

o    Enter ULD Rate Class Type. This field will be disabled based on whether values are entered in Rate Class Percentage or Commodity Item Number field

o    Enter harmonized commodity code in Harmonised Commodity Code field

o    Click on Add

·         Click Delete All Rows to clear multiple rows together.

·         Click to delete the row.

·         Click to edit the details.

·          Total Volume field will be updated with sum of the volume available in the rating line

·         The system will default to MC in the MC field.

·         No Dimensions Available option will be checked if the dimensions are not added in the consignment rating detail or no volume in available

·         Enter the appropriate description in the Manifest Description field. This description will be printed in the House Manifest generated.

15.  Charge Summary:

The Charge Summary section displays the weight, charge, valuation charge, tax, total other charges due agent, total other charges due carrier, total prepaid, and total collect values.

16.  Under Other Charges:

·         You can click Add Row to add more rows.

·         Select the appropriate code from the Code field.

·         Select other charges accrual as either Due at Agent or Carrier.

·         Enter the appropriate amount in the Amount field.

·         Click  icon to clear the details entered in the corresponding row.

·         You can click Clear All Rows to clear the details entered in the rows.

17.  Under Shipper Certification:

·         Shipper certification is not mandatory.

·         Logged in Agent’s name will be automatically displayed in Shipper's Name or his Agent field. This can be modified.

·         By default, created date will be displayed in the Executed on (Date) field. This value can be changed. This is a mandatory field.

·         Logged in user’s city will be displayed in Executed at (Place) field. This value can be changed. This is a mandatory field.

18.  Under Charges Collect Summary:

·         Destination Currency will be auto-populated based on the Airport of Departure

·         Enter the appropriate currency conversion rate in the Currency Conversion Rates field.

·         The appropriate CC charges in destination currency is displayed in the CC Charges in Destination Currency field.

·         Enter the appropriate charges at destination currency in the Charges at destination field.

·         The total collect charges are displayed in the Total Collect Charges field.

19.  Click Preview to preview the current record.

20.  Click Save as Template to save the current record as a template.

21.  Click Validate to validate the record.

22.  Click Save to save the current record.

23.  Click Submit to submit the current record.